Category Archives: Formatting Your Manuscript

Why Do Authors Need Graphic Designers?

Why do authors need graphic designers? Because it takes a true specialist to understand and follow each printer’s unique file creation guide.

Why do authors need graphic designers?

Why do authors need graphic designers?

What is a file creation guide?

For independent (“indie”) authors who wish to produce ebooks alone, things are pretty simple. You can write your book using Microsoft Word and create a simple but attractive book cover using Canva or Amazon.

It’s when you want to create a paperback or hardcover book that things get tricky, particularly if you want that book sold in traditional bookstores. In this case, you’ll need to use a company like IngramSpark® or Lightning Source® (both Ingram Content Group subsidiaries) as your printer/distributor. They each have specific requirements regarding how your cover and interior book files should be designed. These detailed instructions are listed in multi-page file creation guides. And, unless you’re familiar with how to use Adobe Creative Suite or similar programs, you probably won’t be able to understand or follow those instructions. But a professional graphic designer will.

Why do authors need graphic designers?

Perhaps the most important reason independent authors need graphic designers is for their knowledge of colours. Believe it or not, colours are much more complicated than you may realize. How something looks on your computer screen may look completely different in printed format. There are many different reasons why.

For starters, RGB (red, green, blue) colours are what you see on your computer screen. They are created using light. CMYK (cyan, magenta, yellow, and black) colours, on the other hand, are created by mixing inks/toners together in varying percentages.

When you are creating an ebook only, it’s okay to use RGB colours in your design. But if you plan to print a paperback or hardcover version of your book, you should design it using CMYK colours. Otherwise, your printer may not be able to match the colours you’ve chosen since printers have a smaller colour gamut available than computer screens do.

That’s just the tip of the iceberg in terms of the specialized knowledge graphic designers have to offer. You can (and should) provide a draft layout of your book’s cover and interior so your designer knows upfront what you’re looking for. But let him or her do the rest. It will be well worth it, I promise.

PPG’s Graphic Design Process

Once your manuscript is edited, it will be given to a professional graphic designer. He or she will work hard to complete a professional design of both your book cover and interior within the agreed-upon project timeline/deadline.

The design component of your PPG publishing package includes:

  • two sample cover designs and two sample interior designs for you to choose one each from (before any full proofs are completed and sent out)
  • one colour cover with either a b/w or colour interior (plus up to 10 interior graphics automatically included in each graphic design package)
  • a half hour phone consultation with the graphic designer (if needed)
  • two proofing rounds (two .PDF proofs of each component) with up to five structural changes to the cover and up to 50 typographical changes to the interior allowed per round
  • one hard proof (physical book) for final proofreading

If you need more than the standard two .PDF proofing rounds and one hard proof, you can purchase these items separately. Keep in mind that doing so will extend your book publishing timeline and also increase your costs.

While you wait to see your first design samples, I recommend you click on these two links to read more about book cover and interior design: The Elements of a Professional Book Cover and The Elements of a Professional Book Interior.

Related reading: 3 Reasons Graphic Designers Should Never Edit Books

Related reading: Book Binding: What Are Your Options?

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2019 Polished Publishing Group (PPG). All rights reserved.



Project Timeline Template for Book Publishers

Every book is a little bit different. But this project timeline template will help you guesstimate how much time it will take to publish your book.

Project Timeline Template for Book Publishers (Project Management)

Project Timeline Template for Book Publishers (Project Management)

Traditional Project Timeline Template for Book Publishers

Below is the approximate amount of time it takes to publish a paperback book the traditional way. For a 30,000-word non-fiction book, you can expect the entire process to take around four months. If your book is twice as large (e.g., 60,000+ words), then expect to double the amount of time it will take each person to complete his or her duties within the project. Plus, you can add up to another four weeks if you plan to print any books once the publishing process itself is complete.

Title of the Book: Sample Non-Fiction Book
Author Name(s): Jane Doe
Genre: non-fiction
Format: paperback
Trim Size: 6″ x 9″
Word Count: 30,000
Picture Count: up to 10 interior graphics automatically included in each graphic design package
Colour or B/W Interior: b/w
WORK-MADE-FOR-HIRE VENDORS
PPG Publishing Services (Project Manager)
Copy editor
Fact checker
Indexer
Graphic designer
Proofreader
PROJECT TIMELINE
Order Vendor/Author(s) Project Duties Deadline
1 Author Order publishing package (prepay) June 26, 2017
2 Author Digitally sign publishing agreement and submit to PPG June 26, 2017
3 Author Send Production Questionnaire to PPG June 26, 2017
4 Author Submit manuscript and interior graphics to PPG June 26, 2017
5 Author Submit cover text and graphics to PPG June 26, 2017
6 PPG Order ISBN & barcode June 26, 2017
7 PPG Submit contracts to PPG vendors June 26, 2017
8 ALL Vendors All vendors return signed contracts and initial invoices June 26, 2017
9 PPG 50% deposits sent to vendors June 27, 2017
10 PPG Send manuscript to copy editor June 28, 2017
11 Editor Copy editing July 11, 2017
12 Editor Return copy edited manuscript to PPG July 12, 2017
13 PPG Review and send copy edited manuscript to author for approval July 12, 2017
14 Author Finish reviewing copy edited manuscript July 18, 2017
15 Author Return reviewed/approved copy edited manuscript to PPG July 19, 2017
16 PPG Send ISBN and barcode to graphic designer for cover July 20, 2017
17 PPG Send graphics and copy edited manuscript to designer July 20, 2017
18 Designer Complete and send two sample cover/interior designs to PPG July 22, 2017
19 PPG Review and send the two sample cover/interior designs to author July 23, 2017
20 Author Choose one cover design and one interior design and let PPG know July 25, 2017
21 PPG Let designer know author’s choice of cover/interior design July 25, 2017
22 Designer Design cover and interior of book August 7, 2017
23 Designer Send first round .PDF proofs of cover and interior to PPG August 8, 2017
24 PPG Check over first round .PDF proofs and then send to author August 8, 2017
25 Author Complete first proofing round August 14, 2017
26 Author Send changes (if applicable) back to PPG August 15, 2017
27 PPG Check author’s comments and send first round changes back to designer August 15, 2017
28 Designer Complete changes and send next .PDF proofs to PPG August 22, 2017
29 PPG Check over .PDF proofs and then send to author August 22, 2017
30 Author Complete second proofing round August 28, 2017
31 Author Send changes (if applicable) or approval back to PPG August 29, 2017
32 PPG Check author’s comments and send second round changes/approval back to designer August 29, 2017
33 Designer Complete changes and send next .PDF proof to PPG September 4, 2017
34 PPG Check over .PDF proofs and then send back to author for approval September 4, 2017
35 Author Review and send approval back to PPG September 5, 2017
36 PPG Send approved .PDF interior to Indexer September 5, 2017
37 Indexer Complete index of the interior September 18, 2017
38 Indexer Send index in Word.doc format back to PPG September 19, 2017
39 PPG Review and forward index to designer to insertion into the .PDF September 19, 2017
40 Designer Insert index into .PDF September 20, 2017
41 Designer Return print-ready .PDF of interior and .jpeg of cover to PPG September 20, 2017
42 PPG Submit print-ready files to printer and order hard copy proof September 21, 2017
43 PPG Order hard copy proof for proofreader (Can take up to two weeks to receive this from the printer.) October 5, 2017
44 PPG Send suggested retail price to author for approval October 5, 2017
45 Author Reply to PPG with chosen retail price for book. October 6, 2017
46 Proofreader Complete professional proofread of hard copy proof October 18, 2017
47 Proofreader Return proofread hard copy proof to PPG October 19, 2017
48 PPG If more changes, submit to designer to complete changes and mail hard copy proof to author October 19, 2017
49 Designer Complete proofreader changes and submit updated .PDF proof to PPG October 23, 2017
50 PPG Review and send .PDF to author for review along with hard copy proof October 23, 2017
51 Author Compare hard proof to new .PDF proof and send final sign-off to PPG October 25, 2017
52 PPG Request all final-approved working and finished  files back from designer October 26, 2017
53 Designer Send all final working and finished files back to PPG October 27, 2017
54 PPG Send author all final working and finished files October 27, 2017
55 PPG Submit final files to printer/online distributor(s) October 27, 2017
56 PPG Organize one book signing event at a local book store for author October 27, 2017
57 Author Print books (Depending on how many copies are being printed, this can take up to four weeks.) November 17, 2017
58 Author Submit book copies to Legal Deposit at Library and Archives Canada October 27, 2017
59 PPG Update PPG Facebook page October 27, 2017
60 PPG Update PPG blog October 27, 2017

Project Timeline Template for “Rapid Release” Publishing

This past year, I discussed the many merits of “rapid release” publishing (e.g., releasing a new book every six weeks). Obviously, the above traditional project timeline template won’t work for independent authors who wish to self-publish an SEO-friendly book series like that. They will require a different approach as outlined in this mini ebook series. But for those of you who wish to produce only one book at a time the traditional way, you can use the above template as your guide.

Does “rapid release” publishing appeal to you more than the traditional publishing process does? If yes, here are 7 Tips to Help You Write a Book FAST!

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2019 Polished Publishing Group (PPG). All rights reserved.



Preparing Your Digital Files for a Book Publisher

PPG FILE NAMING CONVENTION

Each of your files should be associated with your book title, author name, and the current date. They should also indicate their individual purposes (e.g., book cover graphic, book interior text) so it is easy to differentiate each file.

Your file names should begin with: the first five letters of your book title, the first five letters of your legal last name, and MMM DD YYYY for the current date.

Example file name for a book titled How to Publish a Book in Canada by Kim Staflund: HOWTO.STAFL.JAN012017.SAMPLE.DOC

The most important parts of this file naming convention are the first three: the book title, the last name, and the current date. Ensuring consistency and continuity in these three areas will make it easier for everyone involved in the project to find files when they need to down the road. The final part of the file name is a guide to let everyone know what the file is for, and it can be typed in various ways.




Below are some acceptable file names 

for author photo files:
HOWTO.STAFL.JAN012017.AuthorPhoto.tiff

for book cover files:
HOWTO.STAFL.JAN012017.CoverGraphic01.jpeg
HOWTO.STAFL.JAN012017.CoverGraphic02.jpeg

for book interior files:
HOWTO.STAFL.JAN012017.InteriorGraphic01.tiff
HOWTO.STAFL.JAN012017.InteriorGraphic02.tiff
HOWTO.STAFL.JAN012017.InteriorText.doc

for promo piece files:
HOWTO.STAFL.JAN012017.PromoGraphic01.jpeg

PREPARING GRAPHIC FILES FOR PPG

A graphic is defined as any picture, illustration, chart, image, logo, or graph you would like placed either in your book interior, on your book cover, or as part of any other marketing materials we may be creating for you.

Colour Graphics

All colour graphics must be submitted to PPG in either .jpg (.jpeg) or .tif (.tiff) format, with a minimum resolution of 300 DPI, using the CMYK colour model.

Black and White Graphics

All black and white graphics must be submitted to PPG in either .jpg (.jpeg) or .tif (.tiff) format with a minimum resolution of 300 DPI. For best results, they should be sent as grayscale/monochrome files rather than CMYK colour files. (We can accept CMYK colour images; however, they may not reproduce as well in black and white as a grayscale/monochrome image will.)

All graphics for your book (including all author photos) must be sent to PPG at the same time your interior text is sent.




PREPARING TEXT FILES FOR PPG

PPG will only accept text files (e.g., your manuscript) in Microsoft Word format with nothing more than the following formatting. This ensures the file is clean, making it easier for editors and designers to work with it.

  • Include all front matterbodyback matter, and back cover copy in this document in exactly the order you wish to see it appear in the final designed version of your book (NOTE: back cover copy should be placed at the very end and labelled as [Insert back cover copy here] so the designer knows what it is and where to eventually place it; but it must be included in the original text document so it can be properly edited along with everything else).
  • Leave room for the copyright page within your front matter (e.g., simply insert a blank page that says [Insert copyright page here] at the top of it, and PPG will take care of the rest for you).
  • Times New Roman font, 11 pt. size, left-aligned text
  • Entire document double-spaced
  • The only hard returns in this document should be at the end of chapter titles and paragraphs 
  • Insert a page break at the end of each section and/or chapter
  • Insert an additional page break where you want blank pages to appear
  • Type [Insert image file name here with the following caption: caption text] where you wish to see an image and caption inserted. DO NOT INSERT THE IMAGE YOURSELF. 
  • Italicize any words/phrases you wish to see italicized in the formatted version of your book
  • Bold any words/phrases you wish to see bolded in the formatted version of your book
  • Underline any words/phrases you wish to see underlined in the formatted version of your book

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2018 Polished Publishing Group (PPG). All rights reserved.

Change Your Thinking on What Constitutes a Useful Non-Fiction Book … and Watch Your Business Soar!

You can download this .EPUB ebook from Kobo or E-Sentral.

How long does a book have to be in order to be considered a legitimate book by readers? 30,000 words? 60,000 words? 90,000 words? Even more? How many chapters long should it be? Five, 10, 15, or more? Which old wives’ tale have you heard that has you filling your manuscript with a bunch of extra (not necessarily useful) information just to meet someone else’s theoretical and unsubstantiated recipe for success?

Leave the Fluff Out. Period.

Throw away any pre-conceived notions you may have about what constitutes a useful book—particularly when it comes to word count. I’m here to tell you that it’s more important to focus on the quality of your content than the quantity of words you’ve written. There is absolutely no need to add a bunch of unnecessary fluff into a non-fiction book just to get it to a certain word count. Basing a book’s value and saleability on word count is old-fashioned thinking. With non-fiction books of any kind, your number one priority is to understand your readers’ question/problem, and then answer/resolve it for them as clearly and easily as possible. That’s it, that’s all.

You can download this .EPUB ebook from Kobo or E-Sentral.

Cutting Edge Online Selling Techniques to Grow Your Business

There is a form of online book sales and marketing known as “rapid release” publishing that many of today’s most successful independent authors are using to sell literally thousands of books every year. Some of these indie authors are earning six-figure incomes from their ebook sales alone. In my research, I’ve found that non-fiction authors are among the perfect candidates for this form of self-publishing. Why? Because of your diverse demographics (e.g., seniors, adults, teenagers, children, males, females, et cetera) and the varied subject matter you can cover within your respective industries. Here are just a few examples:

Caterers can recommend different types of foods (e.g., canapés, fruit appetizers, vegetable appetizers, hors d’oeuvres, kebabs, deep fried appetizers, et cetera) for all types of events (e.g., weddings, bar mitzvahs, corporate functions, children’s parties, theatre events, et cetera).

You can download this .EPUB ebook from Kobo or E-Sentral.

Health and fitness entrepreneurs can write endless non-fiction copy about different muscle groups, exercises, food groups, diets, et cetera.

Interior decorators can make recommendations about floor plans, lighting, artwork, framing, Regency, Georgian, et cetera.

Hairdressing professionals can cover long hair, short styles, curls, braids, updos, colours, et cetera.

Online and distance educators can repurpose weeks and weeks of lesson plans for the do-it-yourselfers of the world who prefer the more solitary learning environment of an ebook or audiobook lesson to a social classroom setting.

Automotive service technicians can advise readers on vehicle maintenance and repair for all kinds of different makes and models, various automotive parts and how they work, et cetera.

You can download this .EPUB ebook from Kobo or E-Sentral.

The list goes on and on. The possibilities are endless for business owners who wish to publish non-fiction books to expand their businesses.

How to Write for the “Rapid Release” Publishing Process

Does a book have to be 60,000 words and 10 chapters long in order to constitute a useful book? Or could each chapter be a mini ebook in its own right—part of a “mini series” of individual topics that allow readers to choose which topic they wish to read and buy that one alone on any given day? 

Let’s say you want to complete one mini ebook within a three-week time period. If you’re already running a business full-time, that means you probably only have two or three hours of writing time available per day during the weekdays; but if you’re truly dedicated to this “rapid release” publishing process, then you’ll take at least another six hours per day on the weekends, if not more. That gives you a conservative 81 writing hours in total.

You can download this .EPUB ebook from Kobo or E-Sentral.

3 hours X 5 days X 3 weeks = 45 weekday hours
6 hours X 2 days X 3 weeks = 36 weekend hours
45 + 36 = 81 writing hours

Commit yourself to this schedule. You’ll be amazed by what you can accomplish once you make a firm decision to write for this many hours each week.

Now break it down by hour. How many words can you write in one hour? 100 words per hour will result in an 8,100-word mini ebook at the end of three weeks. 300 words per hour will result in a 24,300-word ebook. 500 words per hour will result in a 40,500-word ebook at the end of three weeks. Don’t get too hung up on the word count because, as I said earlier, quality is more important to your readers than quantity is. I added this mathematical exercise here simply to demonstrate what you can accomplish in a short amount of time. When you break it down like this for yourself, it suddenly appears more achievable, doesn’t it? And when your goal appears more achievable to you, you’ll be more apt to stick with it and see it through to the end.

You can download this .EPUB ebook from Kobo or E-Sentral.

How About a Picture Book?

Children aren’t the only ones who can enjoy a picture book. Picture books containing “how-to” illustrations or graphics throughout (e.g., exercise routines, hair styling techniques, before and after automotive repair examples, et cetera) can be very helpful to adult learners. Let’s say your goal is to create a 20-page picture book, within three weeks, that contains only one or two sentences per page. Well, including the cover, that will be 21 pages to complete—equivalent to one page per day over a three-week period. Totally doable, especially when it’s your passion!

It’s time to change your thinking on what constitutes a useful non-fiction book, because the way the world reads is changing, and the way books are written and published is changing along with it.

Want to learn more about “rapid release” publishing and how it works? Click here.




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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2018 Polished Publishing Group (PPG). All rights reserved.

Eliminate Bad Breaks, Widows, and Orphans for Professional Results

Kim Staflund: founder and publisher at Polished Publishing Group (PPG) and author of the PPG Publisher’s Blog

There are certain telltale signs that differentiate a traditional trade-published book from a self-published book. There are little subliminal types of things that separate a professionally published, properly edited/proofread book from the rest. Much of this is subconscious. Your average readers will pick up on these things without even realizing it, and this will influence their opinions of your book.

If you want to self-publish your book and you want to ensure the most professional result possible, then it is always wise to hire outside help to catch all these little details for you just as the trade publishers do for their books. In an ideal world, you’ll work with a professional copy editor, designer, and proofreader because they each bring something different to the table that can dramatically improve the quality of your book.

Where a copy editor’s job is to review and improve an author’s raw manuscript, and the graphic designer’s job is to arrange that raw edited text into a professional and appealing layout, a professional proofreader provides yet another set of eyes to ensure that all the components fit together properly and the book is ready for public viewing and printing. The proofreader’s job is to complete the following nine-point check:




Interior Check

• The front matter (such as the table of contents) is accurate and correct.
• The back matter (such as the index) is accurate and correct.
• Headers and footers are accurate and correct.
• Bad breaks, widows, and orphans are eliminated.
• Text is kerned to flow smoothly throughout.
• Margins and trim size all measure properly.
• Spelling and punctuation is correct.

Cover Check

• Spacing, bleeds, and trim size all measure properly.
• Spelling and punctuation is correct.

As shown in the above list, a professional proofreader is someone who is knowledgeable and experienced with both basic language editing (spelling and punctuation) as well as the technical aspects of book design (kerning, bleeds, trim size, et cetera). His or her job is to catch all the “leftovers” such as bad breaks, widows, and orphans that may still be in your book once it has been copy edited and designed.

Bad Breaks, Widows, and Orphans

A book’s interior is usually either justified or flush left as shown in the diagram below.

https://en.wikipedia.org/wiki/Typographic_alignment

If you choose justified alignment for your interior, then you have to be especially concerned with bad breaks in words. For example:

http://nitens.org/img/latex/hyphenation.jpg

The words “curious” and “remember” are badly broken up in the above sample. To avoid this, you can kern that particular block of text either slightly looser or slightly tighter to ensure the full words land on one line rather than breaking up into two lines. Believe me when I say that extra little detail can subliminally affect the quality of your book in other people’s eyes. It takes no time at all to fix it, so I highly recommend that you do.

Widows and orphans are a concern whether your text is justified or flush left as shown in the below image:

http://www.edgee.net/wp-content/uploads/2014/01/widow-orphan.png

As shown above, a widow is a lone word stuck on a line by itself anywhere in a page; whereas, an orphan is a lone one or two words that have landed by themselves on a line, up on the next page. Both of these things affect the flow and professional appearance of a book whether you realize it or not. Professional publishers always ensure these types of issues are eliminated by meticulously kerning certain blocks of text throughout the book (as opposed to adding in extra line breaks or paragraph breaks in random places to try to correct the issue).

Self-publishers should do the same for best results. It will make a subconsciously noticeable difference to your end result by ensuring a more professional product.

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2017 Polished Publishing Group (PPG). All rights reserved.



Common Formatting Issues in Microsoft Word: Four Easy Tips for Authors

Lynette M. Smith

Basic formatting knowledge will serve you well throughout your writing career. If you perform some types of basic formatting on your manuscript, you’ll not only prevent distractions as you focus on quality writing, but you’ll likely save money too. Here’s why.

Formatting errors and inconsistencies that remain in your manuscript will distract your copyeditor from performing high quality work while reading. A smart copyeditor scrubs (basic-formats) the manuscript before starting to read, but you’re billed for that time. Even if you tell your copyeditor to disregard the formatting, your book-layout professional will have to resolve these problems later on, and you’ll still be billed for that time.

Figure 1

Here are four common manuscript-formatting issues and how you can address them.

1. First-Line Paragraph Indents

The wrong way: Use the tab key or type a series of blank spaces.

The right way to change only one paragraph indent: Go to the Paragraph window (see Figure 1), click the down arrow, and select First line from the resulting pull-down menu. Then use the vertical arrows to select your preferred amount of indent (either the 0.5” default or something smaller, such as 0.3”, or manually type in a more precise measurement, such as 0.25”).

Figure 2

The right way to change all paragraphs that use the Normal style: Click on the Home ribbon tab. Right-click the Normal style and select Modify to open the Modify Style window (see Figure 2). Here, you can customize the font and font size, and many other options.

When you click the Format button in the lower left corner of that window, you’ll see a pull-down menu with several options; left-click on Paragraph, and the familiar Paragraph window will appear; there you can select First line indent and the amount of indent, plus change other settings, like type of Justification (left vs. full), line spacing, points of extra space below each Normal paragraph, etc. When you finish customizing the settings in the Paragraph window, click OK to return to the Modify Style window.

Once back in the Modify Style window, make sure the radio-button “Only in this document” (located just above the Format button) is selected; then click OK to close the Modify Style window.

Note: In your document later on, you can override this indent for an individual paragraph, such as the first paragraph of a chapter or the first paragraph after a hiatus in a novel. Simply click once in that paragraph, access the regular Paragraph window, and change “First line” to “None.”

Figure 3

2. Spacing between Sentences and Words and after Colons

The wrong way: Type two spaces between sentences, after colons, or anywhere else.

The right way: When you finish your final draft, go to the far right-hand side of the Home ribbon tab and click Replace (within the Editing section) to open the Find and Replace window (see Figure 3). In the “Find what” box, type two spaces (press the space bar twice). In the “Replace with” box, type one space (press the space bar once). Then click Replace All, as circled in Figure 3. Repeat as needed until no occurrences of two spaces remain. (This process also corrects the accidental typing of two spaces between a pair of words.)

Figure 4

3. Horizontal Centering of Titles

The wrong way: Use a combination of spaces and tabs to horizontally center text.

The right way: Left-click once anywhere on the line or paragraph or graphic you wish to center. Then, on the Home ribbon tab, click the icon circled in Figure 4 to center what you’ve selected.

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4. Starting a New Page

The wrong way: Press the Enter key repeatedly until the desired text is forced to the top of the next page. The problem with this technique is that, if you later insert or delete text on an earlier page, then the line of text you intended for the top of the new page with will have moved either further down the page or to the bottom of the previous page, forcing you to spend extra time making adjustments—and you’ll likely have to adjust every subsequent chapter too!

The right way: Instead of inserting all those blank lines, insert a manual page break between chapters and/or sections. Here’s how: At the end of your chapter or other major section where you want to begin a new page, strike Control-Enter to insert the manual page break. Your cursor will then be at the top of the next page, where you can type your next chapter heading and content.

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When you follow these tips, your formatting will be clean and easy to work with, you can focus better on quality writing, and you can reduce your costs for copyediting and book layout.

________________________

Lynette M. Smith works with book authors on their manuscript copyediting and book-layout proofreading in her long-established business, All My Best Copyediting and Heartfelt Publishing (AllMyBest.com). She is also the published author of the popular 40-page handbook, 80 Common Layout Errors to Flag When Proofreading Book Interiors, as well as the award-winning comprehensive reference book, How to Write Heartfelt Letters to Treasure: For Special Occasions and Occasions Made Special. Contact Lynette through her copyediting website, publishing website, or email , and follow her on LinkedIn and Facebook.

© Lynette M. Smith 2017