Tag Archives: Index

CRUCIAL: Fact Checking and Indexing Business Books

Non-fiction readers expect to find an index in the back of your book. They also expect your information to be completely accurate. You can hire fact checkers and indexers through PPG to help you accomplish this. 

So, what exactly is an index, and why would anyone look for one at the back of your book if that book already has a table of contents at the beginning? Tia Leschke (2010) explained it perfectly with this comment, “A good index is a roadmap to information. It leads readers to all the information on a particular subject, and it also leads readers to related information that might interest them.”

Where a non-fiction book’s table of contents can direct readers to whole sections of a book where they might find a particular topic of interest, an alphabetized index takes it a step further by allowing readers to pinpoint the exact pages within the book where specific names or terms can be located. For example, an author might want to refer back to a specific detail in a book that discusses “print-on-demand (POD)” technology, but he or she may not recall exactly which page that detail is on. The quickest way to find it is by referring to the index at the back of the book where all the possible pages are indicated together in one place beside that term. 

Indexes can be as helpful in ebooks as they are in paperbacks and hardcovers. PPG automatically produces an Adobe PDF/DRM ebook along with the POD paperback or hardcover version of each author’s book; therefore, the ebooks are formatted consistently with the index intact. We also employ a professional ebook conversion company whose staff knows how to adjust that index within the new file format to ensure it remains intact.




The indexing portion of PPG’s book publishing process is completed immediately after the self-publishing author has approved the final interior design of the book in .PDF format. From there, the approved .PDF is sent to the indexer to complete the index in MS Word format based on this final word placement, and that MS Word.doc is then returned to the designer to pop into the back matter of the book. From here, the first hard copy (physical proof) of the book is printed and sent to one of PPG’s professional proofreaders for yet another once over with yet another fresh set of eyes. Attention to detail is critical in the book publishing process, and we make sure every section of every book receives equal attention to detail by our qualified team.

Make no mistake, many non-fiction readers will scan through the index at the back of a book before making a buying decision on that book. If they’re unable to find the specific information they’re looking for, they won’t make the purchase. That’s how important an index is, so be sure you include one in your non-fiction book.

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2018 Polished Publishing Group (PPG). All rights reserved.

The Elements of a Professional Book Interior

Kim Staflund: founder and publisher at Polished Publishing Group (PPG) and author of the PPG Publisher’s Blog

A book’s interior is comprised of three basic elements: front matter, the body, and back matter. Each element might differ slightly depending on the type of book being published. For example, a non-fiction book will contain an index in its back matter whereas a fictional novel will not. Following is a list a various components you might find within a book’s interior and what their respective purposes are:

The front matter of a book might contain some or all of the following components:

Primary title page: This is usually the very first page of the book in which the title appears on an otherwise blank right-hand page.

Secondary title page: The secondary title page repeats the book title along with the author and publisher’s name on the next right-hand page.

Copyright page: The copyright page will contain the book’s ISBN(s), publication date, copyright owner’s name, and a copyright notice such as, “No portion of this book may be duplicated or used in any form by any electronic or mechanical means (including photocopying, recording, or information storage and retrieval) for any profit- driven enterprise without prior permission in writing from the publisher.” If the author also wishes to credit any of the book’s contributors (e.g., photographers and designers), that can also be done on this page.

Quote page: Sometimes a quote will be placed in the front matter if it sums up the essence of the story quite well.

Dedication page: Oftentimes, authors will dedicate their books to their loved ones. That dedication is placed in the beginning of the book.

Acknowledgments page: An acknowledgments page allows an author to provide more detail when crediting the book’s various contributors rather than just listing their names on the copyright page. Here, a heartfelt thank you can be expressed in a much more meaningful way.

Foreword: Usually, a foreword is written by someone other than the author. Its purpose is to provide a history leading up to the story being told or explain what inspired the publication of the book.

Preface: Where a foreword is an introduction to the book written by someone other than the author, a preface is an introduction written by the author for the same purpose. An author might also use a preface to explain what methods of research were used during the creation of the work.

Contents: A table of contents lists the various sections (i.e., chapters, articles, poems, et cetera) within the book and that page numbers on which they begin.




The body of a book usually contains at least the following two components:

Title Pages: A title page is used at the beginning of each section within the body of a book. The purpose of the title page is simply to differentiate between the sections to help organize the flow of the work.

Sections: Sections of a book’s body can be divided up as chapters, poems, articles, et cetera. It all depends on the type of book being published.




The back matter of a book might contain some or all of the following components:

Appendix: An appendix contains supplementary details that help to clarify further any legal, technical, or scientific information within the book.

Bibliography (a.k.a. Citations): A bibliography is a list of the books, articles, webpages, et cetera, that were sourced and referred to throughout the book.

Glossary: A glossary of terms contains a list of specialized words that can be found throughout the book along with their definitions.

Index: An alphabetized index is used to help readers pinpoint the exact pages where they can find an important name, place, or subject throughout the book. (It provides a much more precise, defined search result than the table of contents at the front does.)

Promotional Content: A great way to sell your back list titles is to promote them in the back matter of each new release. It is best if you can provide a graphic of each book’s front cover along with the corresponding ISBNs. This way, readers can search for these back list titles online or at bookstores if they wish to purchase them.

Author Biography: An updated author biography helps personalize your book for readers by giving them a bit more information about the storyteller. It is also a great way to promote past titles, thereby increasing the chance of more sales.

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As a user of this website, you are authorized only to view, copy, print, and distribute the documents on this website so long as: one (1) the document is used for informational purposes only; and two (2) any copy of the document (or portion thereof) includes the following copyright notice: Copyright © 2017 Polished Publishing Group (PPG). All rights reserved.